Kyiv Regional Translation Agency helps clients to get duplicates of personal documents. It happens that the birth certificate may be lost, but it is needed to process other documents. In this case, it is important to get a copy that will be legally binding.
What to do if the birth certificate is lost?
A common situation is the loss of documents. If a person loses his/her passport, he/she needs to get a new one after going through a certain procedure. Not everyone knows that other documents can and should be restored, including a birth certificate.
This document is important not only for minors, but also for adults. Here are the main situations in which a birth certificate is required:
- Visa application. If there are relatives in the country where a person is traveling, then it is necessary to prove the relationship. This is done using a birth certificate.
- To get married abroad. In a number of countries, a birth certificate is included in the mandatory package of documents for registering a marriage. Therefore, in case of loss, you need a copy of the birth certificate with an apostille.
- Receiving an inheritance. To prove kinship, a document is required that can confirm it.
- Registration of a residence permit or citizenship. Depending on the basis for obtaining legal status in another country, you may need your very first document.
- For a deed of gift. By law, close relatives are not subject to additional tax.
If you have lost your birth certificate, then you can restore it. It is enough to apply to Civil Registry Office with an application. To do this, you need to provide a passport and a receipt of payment of state duty. You must contact in person. If the document of the child is lost, then the application is submitted by one of the parents.
If you do not have the opportunity or time to restore documents yourself, then our managers will do it for you. All you need to do is to leave a request on the website or contact us by the phone numbers listed on the website.
When do I need to get a duplicate birth certificate?
It is a fact, but the loss of documents is not the only reason for obtaining a copy of the certificate. You will need to re-issue the document in the following cases:
- Abroad, state authorities may require you to provide a certificate issued no more than 3-6 months ago. That's why you need a duplicate.
- A similar requirement is also put forward when affixing an apostille.
- The presence of damage on the document, any marks and stamps. In this case, the certificate loses its legal force and cannot be used.
If you are faced with one of these cases, then you need to contact our translation agency in Kyiv. Managers will help you to get a document quickly, even if it was issued in another city of Ukraine. Your presence is not required to receive. We will send a duplicate by courier or postal service.
Another advantage of contacting Kyiv Regional Translation Agency is the opportunity to order other services that you will need. For example, we make a translation, notarize and put an apostille. These are additional services, so let the manager know in advance if you need them.
How to get a document if you are abroad?
Millions of Ukrainians are abroad. We understand that it is not always possible to come in person and receive a birth certificate in Kyiv or another city. But there is a way out – to get a duplicate birth certificate online.
What should be done? Leave a request on our website or write an e-mail to
To obtain an official copy of the document, you need to provide a power of attorney in the name of our manager, as well as data - full name, date and place of birth.
We send a duplicate by courier or postal services to anywhere in the world. You do not need to take time off from work, take a vacation, go to Ukraine to get a document. It will come to you by mail. Contacting us saves you time and money. You do not need to stand in queues, contact the state body several times - our specialists will do everything for you.
The price of a notarized copy of a birth certificate depends on the urgency of execution, as well as the need to translate the document and obtain an apostille. All these services you get in our Kyiv Regional Translation Agency. This saves time, efforts and money.
Apostille and notarization are made in accordance with the requirements of the state body for which your documents are needed. Different countries have their own nuances, our specialists take them into account.
Please note that you can order a birth certificate from us only if you were born on the territory of Ukraine. If you were born in another state, then the corresponding request must be submitted at your place of birth. In this case, you need to do the procedure yourself or find local agencies that are ready officially provide you with such a service.
What else do you need to know about getting a copy of your birth certificate?
- You can get a birth certificate in Ukraine even if you are a citizen of another country. The very fact of birth in the territory of our state is important.
- You can get a duplicate of your parents' documents if you have a death certificate, as well as documents that confirm the relationship.
- Remember that documents are stored in Civil Registry Office for no more than 75 years. Then they are transferred to the archive. If you need just such a document, then make a request to the archive.
- For a duplicate, just like for an original, you need to put an apostle or go through the full legalization procedure.
- All official copies are issued in the state language - Ukrainian.
- If you are applying for a duplicate, you do not need to submit the original birth certificate. It continues to work; it can be used.
