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What is Legalization of Documents?

Recently, Ukrainians have begun to travel abroad with ever increasing frequency with an eye on entering foreign universities, on a job search, for doing business abroad or for personal travels, just like people from all over the world come to Ukraine.

Legal residence and activity in the territory of a foreign state requires the use of personal records. In order for official papers to gain legal force in the host country, it is necessary to attest them in the appropriate authorities – to carry out legalization.

Legalization is a rather time-consuming bureaucratic procedure that requires an applicant to know its entire algorithm and subtleties in this or that country. Legalization involves diplomatic and other legal structures affairs – making inquiries, certifications, taking notarial actions.

For you, it is always

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Procedure for legalization of foreign documents for Ukraine

The procedure of making foreign documents valid on the territory of Ukraine comprises the following stages:

  1. Certification of the document by the state authority of the country of origin, authorized to confirm its authenticity.
  2. Certification of the document in the Ministry of Foreign Affairs of the country of the documents origin.
  3. Certification of the document at the Consulate of the country of the documents origin on the territory of Ukraine.
  4. Certification of the document by the Department of Consular Service of the Ministry of Foreign Affairs of Ukraine.
 

Procedure for legalization of Ukrainian documents

Here are examples of legalization procedures for the most popular documents.

Legalization procedure for certificates issued by Civil Status Registration Offices:
  1. Certification by the department of justice of the region it was issued.
  2. Certification by the Department of Consular Service of the Ministry of Foreign Affairs of Ukraine.
  3. Certification by the Consulate of the country where the certificate is going to be used on the territory of Ukraine.
NB!
It is not required to certify the documents issued in the USSR by the regional department of justice.
 
Procedure for legalization of Internationally Recognised Diploma:
  1. Getting a cover letter from the university that issued the diploma.
  2. Certification of the above letter in the ministry that manages this university.
  3. Certification of the document by the department of justice of the region where it was issued.
  4. Certification by the Department of Consular Service of the Ministry of Foreign Affairs of Ukraine.
  5. Certification by the Consulate of the country where the diploma is going to be used on the territory of Ukraine.
NB!
There is no procedure for the legalization of Ukrainian diplomas of the domestic use, so they are legalized through a notarized copy or notarized translation.
 
Procedure for legalization of notarial documents:
  1. Certification of the document by the Ministry of Justice of Ukraine.
  2. Certification of the document by the Department of Consular Service of the Ministry of Foreign Affairs of Ukraine.
  3. Certification of the document by the Consulate of the country where it is going to be used on the territory of Ukraine.
 

Ukrainian documents that are not subject to legalization

A number of documents are not subject to consular legalization; they are originals, copies and photocopies of the following documents:

  • Domestic passport;
  • International passport;
  • Driver’s license;
  • Car registration certificate;
  • Military ID;
  • Employment record book;
  • Authorization to possess weapons, and others.
NB!
You can legalize the above documents by making an Affidavit with a notary and filing them as attachments to the Affidavit.
 
Professional legalization support

If efficiency and impeccability of consular legalization are important to you, entrust this procedure to experienced professionals of Kyiv Regional Translation Agency.

 
Cooperating with us is always reliable and convenient:
  • Competent dedicated specialists – lawyers and translators – work with your documents;
  • Direct relations with government agencies, notaries and diplomatic missions;
  • We work with clients both from Ukraine and abroad;
  • Responsive time frame;
  • Objective cost of services.

A free consultation is provided in one of the most convenient ways: by phone, in the office or using instant messengers. We will try to explain to you what the entire algorithm of the procedure is specifically for your case. Then the terms and conditions of your order execution, as well as the procedure for submitting documents, are specified.

NB!
In order to help your with the legalization of your documents, you have to make a notarized power of attorney in the name of the agency employee. We will provide a sample power of attorney and advise the notary you should better turn to.
 
Consular legalization in Ukraine provides for the following stages of document certification (authenticity of signatures and seals, authorization):
  • in the Ministry of Justice of Ukraine subdivisions (if necessary, in healthcare and education institutions);
  • in the Ministry of Foreign Affairs of Ukraine – in the Department of Consular Service;
  • at the consulate of the country where the document is supposed to be used.

In some cases, the procedure requires return appeal to government agencies to certify the document.

A clear knowledge of and compliance with the regulations at each stage of the legalization procedure makes it possible for us to guarantee timeliness of outputs to our clients!

Contact us! We will gladly help you!

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